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Bills Creation and Management

The form can be found at Treasury > Bills > Create Bill and allows for the manual creation and management, modification/viewing of the bill.

How to Create a New Bill​

Attention

We are about to outline the steps for the manual creation of a bill. However, this method is rarely used. It is recommended to use the automated procedures:

Bills from Maturity Value Issue

Bills from Invoices Issue

From this mask:

  1. Select the Bill type: the program will proceed to assign a Number according to the numerator linked to the type of bill and the Year, which it proposes as the year of the system date.

  2. Fill in the Debtor field (with the accounting account of the bill's addressee) and Due date field (with the due date of the bill).

  3. Save the bill header.

  4. Fill in the Currency amount and Bill amount manually or manage automatically based on the selected mat. values/maturities from the references mat. values/maturities tabs. The stamp duty amount is in an unused field. In the mat. values or maturities reference tabs, you can use the Insert maturity values or Insert maturities commands to search for and insert mat. values/maturities into the bill.

The Currency date is the date for the exchange in the case of bills in foreign currency. It is proposed to be equal to the bill date.

The mandatory elements to indicate are the due date, split, and exchange rate, the debtor customer, and the location (filled in based on the registry linked to the customer).

The Agent is a simple reference field for the main agent of the original invoice.

The Bill status is proposed as Issued and will be updated automatically based on the operations performed for the bill.

The Printed flag is not managed, while the Accounted and Credited statuses depend on the procedures for accounting bills and credits performed.

The References field is a free notes field, which is recorded in the file as a reference for the transaction.

The Presentation Tab​

This tab presents two sections:

Bank, where the details of the supporting bank are reported such as ABI/CAB (mandatory for entering the bill in a presentation list) along with current account (IBAN and SWIFT) and CIN, which are only necessary in case of RID bills.

Presentation data
This section reports the details of the list with which it was presented to the bank (for example, for collection or for safe custody).

The Reference Maturities Tab​

In this section, you can view the references of the original invoice (in case of using the acquisition of bills from maturities procedure) or manually add due dates through the Insert maturities button. In this case, it is also possible to enter due dates not linked to payment types to be managed with bills (e.g., Cash order), as well as due dates linked to credit notes.

The Maturity Values References Tab​

In this section, you can view the references of the original parties (in case of acquisition of bills from parties) or manually add parties through the Insert maturity values button.

In this case, it is also possible to enter parties not linked to payment types to be managed with bills (e.g., Cash order), as well as parties linked to credit notes.

The Other Tab​

In this section, you can store references for endorser and guarantors.

SDD Sepa Direct Debit​

The Sepa Direct Debit, which replaces the previous national RID, is a pre-authorized collection tool based on a mandate for the debit issued by the Debtor in favor of their Creditor.

It is based on a prior agreement (mandate) between the Debtor and Creditor that allows the latter to request the activation of an interbank procedure to automatically debit the Debtor's account.

How to create an SDD list

After filling in the necessary fields in the customer contact for the SDD holder and in the table with our company data, it is necessary to:

  • Define a specific type of bill "SDD" here and associate it with the respective Payment type
  • Define a specific type of list in the bills portfolio, see the Utilities field here
  • Use the procedures Creating bills from maturity values or Creating bills from due dates to generate an "SDD" type bill
  • Create a new presentation list of type "SDD" and insert the "SDD" bill within it
  • Use the SDD Export button in the ribbon bar (enabled by the specific list type set with the Utilities flag) to generate the specific bank file valid for SDD.