Finance
Features
The area dedicated to administrative management of Fluentis ERP includes the functionalities necessary for proper maintenance of accounting records, the drafting of the Balance Sheet, and the fulfillment of tax obligations typically managed directly by the company.
Additionally, there are functionalities for managing Fixed Assets, leasing, and Bank loan, as well as the fundamental functionalities for those operating internationally, such as the automated compilation of Intrastat lists and other tax communications related to exchanges with foreign counterparts.
The management of accounting is integrated with the passive and active cycle, electronic invoicing, with the Warehouse and Management Control.
Feature Details
Accounting Records
for entering accounting movements and related VAT movements and the automatic procedures connected to them (adjustments and account closures).
Accompanied by the necessary
Account statements, Trial balances, etc.
Account journal, VAT registers, VAT settlements, etc.
for controlling movements on cost centers of analytical accounting
Mat. values
module for managing mat. values that feed the customer and supplier schedules, primarily populated automatically from accounting movements and can be consulted in various ways (on screen or through module prints)
Includes
For calculating amortization plans and automatic accounting of loan installments
Management of Payment Reminders
For the automatic generation and sending of reminders to customers
For managing commissions directly from accounting, as an alternative to the Sales module
For checking and managing bank availability and possibly moving/delaying commitments or changing banks
Declarations
module for processing tax returns, particularly those related to VAT and withholding tax obligations
Among various functionalities, it contains
Professional Men
module specifically dedicated to managing professional suppliers who issue invoices and are subject to withholding tax (including sales agents)
For automated management of VAT and withholding payments
For managing agents directly from the administrative area as an alternative to the sales area
For the accounting of agents' social security contributions
Fixed Assets
module for managing depreciable assets, with related amortization procedures and necessary prints
Among various functionalities, it contains
Electronic Invoicing
module located in this section of the guide, although transversal, in order to illustrate the necessary details from an administrative point of view and the possibilities for managing and automatically accounting electronic invoices
Settings for Tags and Specific Fields of Electronic Invoice
in the case of certain types of purchases such as reverse charge, intra-EU, and extra-EU services
Management of Incoming Electronic Invoices
Includes subsections for automatic accounting and document creation in the passive cycle.
Basic Data
Before using the available functionalities, it is necessary to manage a series of basic data: they are divided into two macro groups, Tables and Parameters.
Alternatively, the Fast Start procedure described below is available.
By activating the Fast Start, you will only need to manage a minimum set of data such as Registers.
Fast Start Procedure
The main feature of the administrative area is its Compliance with accounting and tax regulations and the possibility to initialize a Fast Start environment that is fully configured to meet the regulations and allow immediate use.
The user can still configure the accounting schemes, VAT codes, registers, etc. at any time as they wish.
Data Entry Flow
The flexibility of the module allows for data entry in various ways:
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Manually, through direct entry of accounting records. This mode is generally used to enter adjustment records NOT included in the automatic procedures (Accruals and Deferrals and Amortizations) such as allocations to risk and expense funds, credit write-downs, etc., in addition to entries such as employee payroll entries etc.
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Automatically thanks to interconnection with other modules of the management system, such as treasury, controlling, and the active and passive cycles. Typically, active and passive invoices, payments by bank transfer and passive Ri.Ba., collections through the issuance of active Ri.Ba. or bills, leasing fees, loan installments are automatically recorded.
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Launching processes and procedures: which read the basic data to perform calculations and produce documents or telematic flows, (such as the processing of a tax return that reads VAT data generated by accounting records) or generate additional accounting entries or, more generally, additional data (such as the procedures for calculating and storing Adjustment Records or closing and reopening of accounts at the end and beginning of the year).
Typical Workflow of the Finance Area
Although the various modules allow flexibility and the ability to manage data in various ways, either automatically or manually, we illustrate a typical complete workflow involving the administrative area and the other areas closely connected to it.
- Initial Opening of Balances of the budget (auxiliary wizard alternative to manual loading via accounting entry) or import from another system or automatic reopening of last year's closing
- Import of open mat. values, necessary only in the case of migration from the previous system
- Import of fixed assets, necessary only in the case of migration from the previous system. Purchases made during the year automatically load the fixed asset records through the respective accounting entries (using appropriate ledger templates)
- Ledger Records (automatic procedure) of the Active and Passive cycle (also from received electronic invoices)
- Management of Open maturity values, automatic, linked to the creation of accounting movements for both invoicing and collection and payment
- Accounting of Income and Payments (automatic procedure, alternatively or for some types, manual entries may be made). For collections typically automated through the flow of Cash order. For payments typically automated through the flow of Bank Transfers. Procedures located in the treasury area
- Current accounting prints of account statements (mastrini), trial balances, annual accounts, and account journals.
- Prints of ledgers for customers-suppliers such as due registers, etc.
- Settlement of the VAT.
- Other periodic tax obligations
- Management of receiving the invoices from professionals and Sales Agents (functionality located in the Sales area) and the annual withholding tax certification for withholding tax
- Optional processing through the functions of the Controlling area for detailed periodic accounting situations. The period subject to the situation can be freely chosen, and some automatic procedures can be associated to generate, proportionally to the period under analysis, accounting adjustments (accruals and deferrals for the period), fixed asset depreciations (for the period), final inventories, and invoices to be issued and received.
- Adjustment Records (accruals and deferrals and invoices to be received) automatic calculation procedure (reading the economic competence dates in the entered accounting movements) and accounting; other adjustment entries manually inserted such as write-downs, provisions, etc.
- Calculation and accounting of Depreciations: automatic with the specific procedure
- Final inventory allocation: manual entry to be inserted that can refer to logistical area procedures for calculating valued inventories.
- Closing of Accounts: automatic procedure with the possibility of automatic reopening in the following year, reopening of adjustment entries, automatic journal entries to accommodate the loss for the year.