Bills Accounting
The form is located in Treasury > Bills Holding > Accounting > Accounting of bills.
From this screen, you proceed with the accounting of bills: the procedure, according to the settings of the accounting reason set, will close the customer entries associated with the selected bills.
Generally, this procedure can be executed directly by performing automatic acquisition of bills from the entries where, by enabling the appropriate flag, this procedure is simultaneously executed.
It is necessary to specifically access this form for the restoration of the accounting of bills.
How to Account for an bill
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Use the upper part of the screen to filter the search for the bills to be accounted for.
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Select from the central grid the bills that you wish to account for.
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Fill in the parameters for the accounting such as the Ledger Records Template, the Posting date, and the due date.
This section can be predefined within the parameters of the bills Portfolio module.
The grouping by bill account flag means executing a single entry where there will be as many lines as there are bills to be accounted for, and in counterpart, the account associated with the type of bill (in the Types of bills table).
The temporary management flag will generate temporary ledger records.
If the ledger template requires the open items flag and the bill has been created manually without associating an item (or its amount is greater than the amount of the linked items), then a customer entry will be created in credit to be offset later.
Please note that it will not be possible to account for bills created from printed invoices when these have not yet been accounted for.
- Press the button in the ribbon bar Bills Accounting.
Specific buttons
Search: Searches the list of bills to be accounted for.
Bills Accounting: Executes the accounting for the selected lines.
Previous Tab
From the previous tab, it is possible to proceed with the cancellation of the executed accountings.
Cancellation will only be possible if the period is still editable (journal book printing and account closing not executed).
Double-clicking in the recording section will allow viewing the related accounting entry.
There is a detail tab for viewing errors detected during the accounting process.
The restoration of the accounting of the bill must necessarily be performed from this form.
At the time of creating the bill, it is indeed possible to launch its accounting simultaneously, but NOT the other way around.
Therefore, it is necessary to first cancel its accounting from here, and then the creation procedure can be canceled, returning to a previous state (open customer entry and customer balance not yet offset).
Specific buttons
Search: Searches the list of executed accountings.
Rollback accounting: Restores the selected accountings for all documents contained in them.
Rollback bills: Restores the selected accounting entry related to the individual bill. WARNING: this mode is only possible if during accounting the option to group by bill type was not activated (which generates unique entries for each type of bill).