Measurement Tool

The management is found along the path Quality > Calibration tools > Measurement tools > New Measurement Tool or it can be executed from the Measurement Tools Search.

Purpose

In this register, the measurement tools used to ensure the suitability of products and the delivery of services offered are stored.
The measurement tool can be associated with purchase information, responsibility, technical/mechanical properties, location, and calibration.
If the tool is subject to calibration and the calibration is internal, it is possible to define the activities that must be performed and the values to be detected for the calibration to be successful.
If the tool is subject to calibration and the calibration is external, it is possible to define the third-party entity that will carry out the calibration.
If a calibration periodicity is entered, the "Schedule New Calibrations" button allows for the automatic creation of scheduled calibrations for a desired period.
Standard reports are available for: Grouped instruments register by: Tool, Category, Supplier, Location, User, Expire Warrant, and Calibration due date, Register of Tools not subject to calibration, and Measurement Tool Card.

Standard reports available include:

Measurement Instruments Register: list of Measurement Tools groupable by: Instrument, Category, Supplier (of purchase), Location, User, Expire warrant, and Calibration due date.
Register of Instruments not subject to calibration: list of Measurement Tools where Calibration is not foreseen; for printing this report, the filter Status - Not subject to calibration: All, Subject to calibration, Not subject to calibration has no effect.
Measurement Tool Card: sheet of Measurement Tools.

Command Buttons

Save

Pressing this button saves all modified information of the displayed Measurement Tool.

Duplicate Tool

To duplicate the displayed Measurement Tool into a new Measurement Tool, simply press the Duplicate button.
The information from the source tool that is not duplicated includes: Code, Serial number, Purchase date, Expire warrant, Location supplier, Customer owner, Picture, and data from the last calibration performed: Last calibration date and Result.
At the end of the process, the new Measurement Tool is displayed.

Schedule New Calibrations

The button is enabled only if the Measurement Tool is Active, is Subject to calibration, and there is a Calibration period (Unit of measure Days or Months). A request is displayed:

Plan until: this is the end date for scheduling new scheduled calibrations.

Method used for scheduling:
First, all previous planned Calibrations that have not yet been carried out for the Tool are removed.
Subsequently, starting from the date of the last Calibration, as many Calibrations as possible are created within the requested interval from today's date and scheduled according to the Calibration period. If the first proposed date falls on a non-working day specified in the Factory Calendar, the proposed date will be postponed to the first useful working date.
If no Calibration has ever been scheduled or performed for the tool, or if the last Calibration date is earlier than today minus the Calibration period, the first Calibration will be proposed for today, followed by the others.

New Calibration

The button is enabled only if the Measurement Tool is Active and is Subject to calibration.
To create a new unplanned Calibration for the displayed Measurement Tool, it is necessary to press the New Calibration button.
Upon confirming the request, a new Calibration is created; the Calibration type (internal or external) is proposed, as indicated in the Calibration Tools Parameters, along with the references of the Measurement Tool and its properties.
At the end of the process, the new Training course is displayed.

Data Management

Header Data

The managed information includes:

Category: this is the Category tool of the Measurement Tool (mandatory data).
Code: this is the code of the Measurement Tool (mandatory data).
Serial number: this is the serial number of the Measurement Tool; free descriptive information.
Model: this is the model of the Measurement Tool; free descriptive information.

Purchase Data: expander where it is possible to enter:

Supplier: this is the business name of the Supplier of purchase.
Producer: this is the contact of the Manufacturer of the tool.
Purchase date: this is the purchase date.
Expire warrant: this is the warranty expiry date of the purchase.
Maintenance/service supplier: this is the business name of the usual maintenance/service Supplier.

Responsible Function: expander where it is possible to enter:

Function: this is the responsible Business function.
Employee: this is the responsible Employee.

Calibration Properties: expander where it is possible to enter:

Not subject to calibration: indicates that the Measurement Tool is not subject to calibration.
In this case, all other information present in the expander is disabled.
Internal calibration: indicates that the Measurement Tool is calibrated by someone internal to the company.
Calibration period: this is the period (expressed in the subsequent Unit of measure) of calibration of the Measurement Tool.
Unit of measure: this is the Unit of measure for the Calibration period.
Last calibration: this is the date of the last calibration performed; the value is automatically set upon assigning the Result of the last calibration performed but can also be indicated manually.
Result: this is the Result of the last calibration performed; the value is automatically set upon assigning the Result of the last calibration performed but can also be indicated manually.
Next calibration date: this is the date of the next calibration; the value is automatically set upon assigning the Result of the last calibration performed but can also be indicated manually.
Calibration supplier: this is the business name of the Supplier that performs the external calibration.

Classification: this is the Classification; examples: Mechanical, Electrical, Electronic, etc.
Item: this is the Item associated with the Measurement Tool; the item must be of Item nature Equipment or Tool to be selectable.

Properties of the tool: expander where it is possible to enter:

Unit of measure: this is the Unit of measure of the values detected by the Measurement Tool.
Range of measurement: this is the measurable range of the Measurement Tool.
Accuracy: this is the minimum Measurement accuracy.
Limits: these are the Acceptance limits of the Measurement Tool for use; examples: any precision limits, environments where it should not be used, etc.
Supplier location: this is the business name of the Supplier where the Measurement Tool is located.
It is a primary tool: indicates that the displayed Measurement Tool is used for calibrating other tools.
Primary tool: this is the Measurement Tool used to perform the calibration of the displayed tool.

Usage Function: expander where it is possible to enter:

Function: this is the Business function that regularly uses the Measurement Tool.
Employee: this is the Employee who regularly uses the Measurement Tool.

Measurement tool class: this is the Measurement Tool Class; it is commonly used to define different levels of downgrading of the Measurement Tool.
Warehouse/Location: this is the Warehouse/Location where the Measurement Tool is located.
Customer owner: this is the business name of the owner Customer.
Active: indicates that the Measurement Tool is still active.
Not active since: indicates the date since which the Measurement Tool is no longer active.
Note: free notes.

Values to be detected

In this list, it is possible to define the types of measurement and the values to be detected during Internal Calibration activities.
If the Measurement Tool is Active, is Subject to calibration, and if it is of Internal Calibration, these values are reported in the Internal Calibrations.
The list consists of the following information:

Sequence: this is the sequence of detection.
Position: free notes on the subject.
Reading interval: free notes on the subject.
Data required: this is the required typical value.
Uncertainty (-): this is the value of negative uncertainty (expressed in percentage) that will be applied to the Data required.
Uncertainty (+): this is the value of positive uncertainty (expressed in percentage) that will be applied to the Data required.
Note: free notes.

Associated Items

In this list, it is possible to associate measurable Items with the Measurement Tool.
With the current version of Fluentis, there are no standard checks that verify the use of the tool to detect values from the Items present on this list.
The list consists of the following information:

Class: this is the Item Class.
Code: this is the code of the Item.
Class: this is the description of the Item.
Notes: free notes.

Reports and Calibration Certificates History

In this list, it is possible to view the history of Calibrations and Calibration certificates planned and performed for the Measurement Tool.
By double-clicking on the desired row, it is possible to manage the selected Calibration.
The list consists of the following information:

Calibration type: this is the code of the Calibration type.
Calibration type description: this is the description of the Calibration type.
Year: this is the Year of the document.
Number: this is the Number of the document.
Internal calibration: indicates if an Internal Calibration has been issued.
Scheduled: indicates if the document has been scheduled (planned).
Scheduled date: this is the expected calibration date.
Calibration date: this is the actual calibration date.
Result: this is the code of the Result of the calibration.
Result description: this is the description of the Result of the calibration.
Category: this is the code of the Category Tool.
Category description: this is the description of the Category Tool.
Code: this is the code of the Measurement Tool.
Serial number: this is the serial number of the Measurement Tool.
Model: this is the model of the Measurement Tool.
External laboratory: this is the business name of the Supplier that performs the external calibration.
Function: this is the code of the Business function that performs the internal calibration.
Function description: this is the description of the Business function that performs the internal calibration.
Code: this is the code of the Employee who performs the internal calibration.
Surname: this is the last name of the Employee who performs the internal calibration.
Name: this is the first name of the Employee who performs the internal calibration.

Extra Data

It is possible to enter Extra Data for each Measurement Tool.

Linked Documents

In this list, it is possible to add and consult any attachments; a preview can be displayed.

Picture

It is possible to attach a picture of the Measurement Tool using drag&drop; a preview is displayed.
This attachment is not included in the Fluentis Document.

For everything not detailed in this document regarding the common operation of forms, please refer to the following link Custom features, buttons, and fields.