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Search and New Actual Budget

The Actual budget command allows you to search, manage, and print the processed actual budgets, to evaluate the performance and variances between forecast and actual: you can create new ones (with the New button located in the ribbon bar, or with the New Actual Budget command directly in the menu), or modify existing ones.

By entering a New actual, the form opens to enter the actuals for the various sub-budgets, in order to analyze the trend of variances.

How to obtain a variance analysis on actuals​

  1. Using the Budget combo box, select the forecast budget to be actualized (to be analyzed in terms of actual variances)
  2. Select the actual data for the variance analysis in the right section of the form header; these can be:
    • A mid-year closing previously processed, to be selected with the appropriate combo box;
    • Data from Controlling, that is, management accounting, by activating the appropriate flag and selecting an Analysis Area (among those previously configured), a Dimension of company centers (cost centers), and a range of periods (Year / month).
  3. Save the form header with the parameters from the previous points and proceed by selecting the various sub-budgets one by one in the upper grid;
  4. Press the Calculate actual button, which populates the detail data in the lower grid for each of the sub-budgets selected in the upper grid.

In the lower grid, depending on the type of sub-budget populated, you will have columns with the total budget data and total actual data (those labeled as actual), to evaluate the variances.

Note

If the mid-year closing (or the controlling periods set) go up to 06/30, for example, the first 6 months of the budget will be automatically totaled and evaluated.

The form does not display the detail of the comparison for the single period, but this is present in the underlying processing (object FSBudgetActualObjectValueByPeriod) and is therefore available for dashboards and customized views.

The Budget Analysis print report represents the same data as the actual budgets highlighted in this form. Before execution, filters corresponding to the relevant data are available: Budget Type, Period Type, and by Date / Number for both the forecast and the actual.